Association of Chartered Certified Accountants (ACCA) Certification Practice Test

Which task is associated with the role of a committee secretary?

1. Making final decisions on committee actions

2. Assisting the chair and preparing meeting minutes

3. Conducting voting in meetings

4. Presenting findings to the committee

The correct answer is: Assisting the chair and preparing meeting minutes

The role of a committee secretary is primarily focused on supporting the committee's operations and ensuring effective communication and documentation. Assisting the chair and preparing meeting minutes is a fundamental responsibility of the committee secretary, as it involves recording the discussions, decisions, and action points that arise during meetings. This documentation is vital for maintaining accurate records and providing a reference for future meetings. In addition to taking minutes, the secretary also helps the chair in preparing for meetings, which may include organizing agendas, supplying necessary documentation, and ensuring that all members are informed about meeting schedules and relevant issues. This involvement is crucial for the smooth functioning of the committee. Other tasks like making final decisions or presenting findings typically fall under the responsibilities of the committee chair or other committee members, rather than the secretary. Conducting voting is a procedural element that can also be overseen by the chair or designated members, but does not emphasize the core administrative and supportive function of the secretary role.